Vidan Medical Staffing ("Vidan," "we," "us," or "our") is committed to safeguarding the privacy, confidentiality, and security of personal information entrusted to us by healthcare professionals, healthcare organizations, and platform users.
This Privacy Policy explains how we collect, use, disclose, store, and protect personal information when you access or use our website, applications, and related services (collectively, the "Platform").
By accessing or using our Platform, you acknowledge that you have read, understood, and agreed to this Privacy Policy and our Terms & Conditions.
Vidan Medical Staffing currently operates exclusively within Canada.
Our Platform and services are not intended for use outside Canada. Any access from outside Canada is at the user's own initiative and risk, and personal information will be processed under Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).
For clarity, the following terms apply throughout this Privacy Policy:
We may collect personal information when you create an account, submit an application, communicate with us, or use Platform features, including:
For healthcare organizations, we may collect:
When you use our Platform, we may automatically collect:
This information is used for security, analytics, troubleshooting, and service improvement.
Depending on how you use the Platform, you may choose to grant optional permissions such as:
You may deny or revoke permissions through your device settings without losing core account access.
We use personal information only for legitimate business, operational, and legal purposes, including to:
Important Operational Clarification: At our current MVP stage:
By using our Platform or submitting information to us, you consent to the collection, use, and disclosure of your information as outlined in this Privacy Policy.
You may withdraw consent at any time, subject to legal, regulatory, and contractual limitations.
We do not sell personal information.
We may disclose personal information only when reasonably necessary, including to:
All third parties are required to protect information in accordance with applicable laws and confidentiality obligations.
Our Platform may contain links to or integrate with third-party services.
We are not responsible for the privacy practices, content, or security of third-party platforms. Use of third-party services is governed by their respective policies.
We use cookies and similar technologies to:
Cookies do not store sensitive personal information. You may disable cookies in your browser settings; however, some features may not function properly as a result.
We implement reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, loss, misuse, or disclosure.
We retain personal information only as long as necessary to:
Once no longer required, data is securely deleted or anonymized where feasible.
Vidan Medical Staffing maintains administrative, technical, and physical safeguards appropriate to the sensitivity of the personal information under our control. Despite these measures, no method of transmission or storage is completely secure.
In the event of a privacy breach involving personal information under our control that poses a real risk of significant harm to an individual, we will:
"Significant harm" may include bodily harm, humiliation, damage to reputation or relationships, loss of employment, financial loss, identity theft, negative effects on credit record, or damage to property.
Vidan Medical Staffing will investigate all suspected breaches and take appropriate corrective action to reduce the risk of future incidents.
You are responsible for ensuring the accuracy, completeness, and timeliness of the information you provide.
Vidan is not responsible for consequences arising from inaccurate, outdated, or misleading information supplied by users.
Under Canadian privacy law, you may request to:
We may require identity verification before processing requests.
Our Platform is not intended for individuals under the age of 18.
We do not knowingly collect personal information from minors. If such information is identified, it will be promptly deleted.
In the event of a merger, acquisition, restructuring, or sale of assets, personal information may be transferred as part of the transaction, subject to confidentiality and privacy protections consistent with this Policy.
Vidan Medical Staffing is currently operating a managed staffing coordination model, whereby workforce matching and deployment decisions are facilitated internally by Vidan.
As our Platform evolves, we may introduce additional features, including self-serve tools that allow healthcare professionals and healthcare organizations to express interest in roles, availability, or assignments directly through the Platform.
If such features are introduced:
The introduction of new features will not alter our commitment to confidentiality, data protection, and compliance with applicable Canadian privacy laws.
We may update this Privacy Policy periodically to reflect operational, legal, or regulatory changes.
Updates will be posted on our Platform with a revised "Last Updated" date. Continued use of the Platform constitutes acceptance of the revised policy.
This Privacy Policy is governed by the laws of Canada, without regard to conflict of laws principles.
If you have questions, concerns, or privacy-related requests, please contact:
Vidan Medical Staffing
Email: admin@vidanmedicalstaffing.com